Furniture sourcing guide

The Complete Guide to Buying Wholesale Furniture for Interior Designers

How interior designers buy wholesale furniture: trade accounts, MOQ, sampling, logistics and client presentation — a practical sourcing guide.

MAVORA Trade Team4 min read

Designers buy furniture differently than consumers — pricing, lead times and logistics all work on trade terms. This guide covers how wholesale furniture sourcing works for interior designers, from first inquiry to delivery.

1. What trade pricing actually means

Wholesale pricing is quoted to trade partners — retailers, designers and project buyers — and depends on order context: quantities, configuration and destination. Suppliers confirm pricing per inquiry rather than publishing retail prices, so send your product codes and estimated quantities for an accurate quote.

2. MOQ and how to handle it as a designer

Minimum order quantities vary by product and supplier. If a project needs fewer pieces than a typical MOQ, ask — many manufacturers confirm MOQ per configuration. Grouping multiple projects or specifying a full room package can also help you reach order minimums.

3. Sampling and material references

Before presenting a scheme to a client, request fabric references and catalog documents. A supplier that publishes exact dimensions and materials for every piece lets you build a specification your client can approve with confidence.

4. Lead times that fit your schedule

Design projects run on deadlines. Confirm production lead times and shipping schedules in writing, and build buffer into your procurement plan — especially for imported furniture where sea freight is involved.

5. Logistics: FOB, CIF and DDP

Shipping terms define who pays and who manages freight. FOB puts the buyer in control of shipping, CIF covers cost and insurance to port, and DDP delivers door-to-door. Confirm which terms the supplier offers for your destination before ordering.

6. Building a repeatable product palette

Designers benefit from a supplier whose collection shares one material language — specify a complete living, dining or bedroom scheme without mixing incompatible styles.